Eight Easy Steps for the Retreat Planner

1. To make a reservation at the Forstmann Conference Center (Main Frost Valley Facility) contact our Registrar at reservations@frostvalley.org or call us directly at (845) 985-2291 ext. 205.

To make a reservation or inquiry about the Straus Center contact us at timeaway@frostvalley.org or call (845) 985-2254.

2. Once dates are determined a contract will be issued to the group leader. The contract will indicate dates for your stay, lodging assigned, rates and deposit amount due.

3. Return deposit promptly within specified time frame noted on contract. 

4. A confirmation packet will be sent to the group leader upon payment of the deposit, or can be downloaded here:

• Welcome Letter
• Guest Policies
• Emergency Contact Form
• Guest Service Information Form
• Program Service Information Form
• Chaperone Guide
• Directions
• Camp Map
• Trail Map
• Authorization to Consent

Lodge layouts can be downloaded and printed from the Lodging section of the website.

5. Recommend contact with Frost Valley Program Coordinator 45 days prior to visit.   Program Coordinator will assist you with group needs and requests and may be reached at (845) 985-2291, ext. 222 or by email at confpc@frostvalley.org.

6. Collect payment and emergency contact information from your group ahead of time, so that balance may be paid in full upon check-in.

7. Check-in is between 5PM and 11PM on the first night of your visit.

8. Renewal contracts for future visits are issued approximately one month after your stay.